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Get Organized. Boost Productivity. Never lose a file again.

Traditional enterprise content management and document management systems are expensive, complicated products that require major changes in business processes and extensive IT services and support. M-Files changes this paradigm by providing a powerful yet easy-to-use solution that helps businesses organize, manage and track documents and information.

M-Files is an easy and practical solution that helps manufacturing organizations and related businesses fulfill the documentation requirements associated with quality regulations and standards. Standards and regulations such as ISO 9001, FDA 21 CFR Part 11, EU GMP Annex 11, HIPAA and Sarbanes-Oxley, set certain requirements for document management that can be easily met with M-Files.

With the versatile and powerful M-Files workflow features, routine company tasks can be automated and task assignments can be given to the right persons at the right time – with no programming required. Workflows within M-Files can be instituted for approval of contracts, circulation of purchase invoices, processing job applications and for myriad of other use cases that require the review, edit and/or approval by several entities.

ceodCONTROLLED EDITING OF DOCUMENTS

  • Prevent simultaneous changes with check-in and check-out functionality
  • Automatic version history: restore previous versions or compare changes with previous versions
  • Change log and audit trail: always be able to see who has made edits and changes
  • Manage document processes easily with workflows and assignments

iwesINTEGRATE WITH EXISTING SYSTEMS

  • Seamless integration into Windows
  • Support for all file formats (Word, Excel, PDF, JPEG, etc.)
  • Direct integration with all modern CRM and ERP systems and other database systems
  • Import e-mail messages from your email server
  • Import e- mail messages from your email server

qaeatiQUICK & EASY ACCESS TO INFORMATION

  • Find documents, related customers and projects easily and within seconds
  • Quick search: find files based on their data classification, metadata attributes and content Publish certain documents specifically to customers and partners Advanced data reporting and analysis capabilities

secureSECURE

  • Control data visibility; hide and protect sensitive documents while maintaining a single storage location
  • Simple and configurable permission settings reduce the risk of human error
  • Windows Active Directory authentication
  • Encrypted connections
  • Automated backups of all data

saaSCAN AND ARCHIVE

  • Electronic document archive: compatible with all desktop scanners and all-in-one printers
  • Text recognition in scanning (OCR)
  • Archive files in PDF/A-1b format for efficient long-term preservation of electronic documents

eouaEASE OF USE, ANYWHERE

  • Familiar Windows user interface: “Open” and “Save” functions
  • Web access and mobile document management capabilities
  • view, create, edit, and store documents in offline mode, with automatic synchronization once re-connected

Do More, Spend Less with MDS

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